Identify the Authorized Seller
Confirm who has authority to approve the sale and sign vehicle documents. The business name on the ownership record should be reviewed before scheduling.
Separate Company Property
Remove tools, toll devices, fuel cards, decals, registration copies, customer materials and electronic equipment. Follow company procedures for plates and branding.
Document Each Vehicle
For multiple units, create a list containing VIN, year, make, model, condition, keys and exact parking position. Send separate photos so the vehicles are not confused.
Plan Commercial Access
Provide loading hours, security instructions, dock or yard restrictions and the on-site contact. Explain whether a tractor, trailer or parked inventory limits turning space.